CONSTITUTION OF WIRRINGA BAIYA ABORIGINAL WOMEN'S LEGAL CENTRE INCORPORATED - General Meetings

8. General Meetings

a) An annual general meeting of the Association shall be held each year within six months from the end of the financial year of the Association.

b) The committee may, whenever it thinks fit, convene a general meeting of the Association. A general meeting must be convened by the committee within three months of receiving a written request to do so from at least five per cent of the membership of the Association.

c) At least 21 days notice of all general meetings and notices of motion shall be given to members. In the case of general meetings where a special resolution is to be proposed, notice of the resolution shall be given to members at least 21 days before the meeting.

d) In the case of the annual general meeting the following business shall be transacted:

• confirmation of the minutes of the last general meeting and any recent special general meeting;

• receipt of the committee's report upon the activities of the Association in the last financial year;

• election of office bearers and other members of the committee;

• receipt and consideration of a statement from the committee which is not misleading and gives a true and fair view for the last financial year of the Association's:

* income and expenditure;

* assets and liabilities;

* mortgages, charges and other securities; and

* trust properties.

e) The quorum for a general meeting shall be five members present in person. If within half-an-hour of the time appointed for a general meeting a quorum is not present the meeting shall be dissolved.

f) Voting at general meetings shall be by a show of hands unless a secret ballot is demanded. Decisions shall be made by a simple majority vote except for those matters which must be decided by special resolution where a three-quarter majority is required.

g) All votes shall be given personally and there shall be no voting proxy.

h) In the case of an equality of votes the person appointed to chair the general meeting shall have a second or casting vote.

i) Nominations of candidates for election as office bearers or other committee members must be made on the official Application for Nomination of Election for Committee form. This form must be signed by two members. A nominee need not be present at the general meeting in order to be elected.

j) Written notice of all general meetings shall be given to members either personally or by post.

k) Members who have items of business they wish considered at a general meeting shall give written notice of such business to the secretary. The secretary shall include that business in the next notice calling a general meeting.

 

 

Constitution 8 September 1998